Edward D. Sumcad
MPA, MARA, CRM, CIGO
Assistant Division Manager
KEY SKILLS
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Certified Information Governance Officer
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Certified Records and Information Manager
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Experienced in Varied Business Intelligence Platforms
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Experienced Project Manager
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Strong in Data Analysis, Reporting, and Dashboards
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Experience in the Creation of Technical Specifications
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Supervises Division of 100+ Employees
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Team building, training, and mentoring
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Vendor Management & Collaboration
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Committed to Learning New Technologies and Skills
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Experienced in Process Improvement (Lean Six Sigma)
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Experienced collaborating with 39 County Departments, internal and external stakeholders, and various levels of local government and community members
About Me
For 15 years, I've been responsible for administering elections and developing and implementing policies for effective records and data management within Los Angeles County. My transferable skills have included formulating procedures; overseeing records, data management, and preservation; sharing data with internal and external stakeholders; extracting data from various business intelligence platforms; writing recommendations and reports; preventing data losses and security breaches; authorizing work on enterprise content and election management systems; solving data-related problems; liaising with vendors and contractors; assisting client departments and the public; helping to create dashboards and policy related reports; and finding ways to streamline information and data governance.
I'm skilled at helping business operations to better manage and preserve its information in the form of data, physical records, and archives of its past, present, and future. As an administrative jack-of-all-trades, I've preserved County records, data, and physical/digital artifacts from the 1850s while at the same time managing 200,000 data points on the latest cloud-based software to deploy up to 1,000 vote centers with 15,000 election workers. I'm committed to public service and am well known to be a relentless achiever fueled by innovation and hard work. I have a penchant for uttering “challenge accepted” and consider obstacles as opportunities to challenge the status quo with the three Cs: creativity, commitment, and coffee.
In my experience, data serves as a powerful tool for storytelling, particularly when it comes to ensuring the inclusivity and accessibility of our democratic processes. For example, I've used data to narrate the needs of our linguistically diverse communities, guiding the allocation of resources to ensure every citizen, regardless of their native language, can effectively engage in the electoral process. By analyzing data related to the percentage of voting-age citizens from specific linguistic groups and their geographic dispersion, we can identify and meet the multilingual needs of our communities. This data-driven approach aids my team in determining the number of multilingual election workers required at each voting center, staffing levels, and the overall budget for our multilingual program. Thus, through the strategic use of data, we can create a more inclusive and effective electoral system.
Work Experience
April 2022 - Present
Assistant Division Manager - Election Worker Services
Manages a team of over 100 staff to recruit up to 15,000 election workers supporting federal, state, and local elections for nearly 6 million registered voters. Ensures appropriate staffing for up to 1,000 vote centers spanning 4,000 square miles in 88 cities and 120 unincorporated communities. This requires managing our current business intelligence platform for election workers, Poll Chief, and collaborating as an SME on our future platform (VIBE) coming in 2024 through defining database setup; scheduling data transfers; performing data quality checks and archiving; generating datasets for dashboards, reports, and policy for executive management; collaborates with IT regularly to discuss data planning (from capture to final disposition), specifications, security, and privacy concerns; working in partnership with internal and external stakeholders to extract data for storytelling, policy development, and automation; and project planning with vendors to review workload and prioritizing data needs from new data capture requirements to changes/requests to comply with federal, state, or local requirements.
November 2021 - May 2022
Administrative Services Manager II
Responsible for purchasing nearly $85 million in election-related supplies and equipment, including 300 rental vehicles. Digitized, inventoried, and introduced a dual custody data process to inventory 433 Capital Assets and over 90,000 Non-Capital Assets. Developed SharePoint Site for multiple Bureaus to enhance operational capabilities for telework and operational efficiency. Managed and executed work orders for deployment services to support up to one-hundred twenty (11-day) Vote Centers, five-hundred twenty (4-day) Vote Centers, and eleven training sites for major elections.
Special Project 2020 - Disaster Services Site Supervisor SPA 7 - Project Roomkey
Recruited by CEO Homeless Initiative to supervise nearly 100 DSWs as a Site Supervisor of 3 separate facilities as part of Project Roomkey (PRK) to secure hotel and motel rooms for vulnerable people experiencing homelessness in response to the COVID-19 pandemic. In this role, I promoted teamwork among staff/vendors/contractors in a dynamic, political, and operational setting; addressed facility and security concerns; created new processes and workflows; mitigated interpersonal conflict and encouraged accountability among DSWs from 30 County departments and non-profit organizations; upheld the County’s Policy on Equity; and coordinated with CEO, Public Health, and Los Angeles Homeless Service Authority (LAHSA) to mitigate virus outbreaks and resolve/lift quarantine orders at some of the largest PRK sites.
Special Project 2019 - 2020 - Voting Systems for All People - Data Management
Spearheaded the infrastructure design, implementation, collection, maintenance, and analysis of Vote Center Recruitment data tracking over 200,000 data points using the Google Cloud Platform in March 2020 and September 2021. Managed the data and information of 1,000 individual agreements with Vote Centers and live updates of community partner profiles feeding the department’s Vote Center lookup tool. Coordinate the department's Data Analytics, Geographic Information Systems, and various systems toward developing our new Election Management System (EMS) Poll Chief. This required rapidly growing new workflows and processes; collaborating with stakeholders and business operations; conducting data clean-up; and generating real-time reports for executive management to influence policy and operational improvements.
December 2011 - November 2021
Administrative Services Manager I - II
Responsible for the management of the County's records from creation to disposition. Developed record retention schedules, policies, and guidelines for 100,000 employees in 36 departments. Collaborated with senior managers across the County and State to develop Information Governance strategies in establishing the County's first record retention schedules and policy, which was achieved by Board of Supervisor approval on June 14, 2016. Served as the departmental expert on the Public Records Act and Information Governance. Authored Information Governance Policy for the Registrar-Recorder/County Clerk. Consulted County departments in storing, arranging, indexing, and classifying official records. Developed and directed the countywide implementation of record retention schedules and policies to oversee the management of electronic and paper-based information. Guided the conversion of paper to electronic records management systems using County data centers. Assessed and cared for County archival material, memory, and heritage. Consulted in the County's adoption of its first active digital preservation system.
December 2008 - December 2011
Administrative Services Manager I - II
Responsible for the management of the County's records from creation to disposition. Developed record retention schedules, policies, and guidelines for 100,000 employees in 36 departments. Collaborated with senior managers across the County and State to develop Information Governance strategies in establishing the County's first record retention schedules and policy, which was achieved by Board of Supervisor approval on June 14, 2016. Served as the departmental expert on the Public Records Act and Information Governance. Authored Information Governance Policy for the Registrar-Recorder/County Clerk. Consulted County departments in storing, arranging, indexing, and classifying official records. Developed and directed the countywide implementation of record retention schedules and policies to oversee the management of electronic and paper-based information. Guided the conversion of paper to electronic records management systems using County data centers. Assessed and cared for County archival material, memory, and heritage. Consulted in the County's adoption of its first active digital preservation system.
Education
2001-2007
University of California, Irvine
Bachelor's Degree (BA)
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English (Major)
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Biology (Minor)
Students in the Department explore a variety of models for literary analysis. They write stories and poems. They produce journalism. In every case, our students read and think about writing: its history, its changing functions, and its place in today’s culture. The major prepares students for a world in which informed analysis of language and forceful writing are crucial.
2009-2011
California State University, Northridge
Master Degree (MPA) w/ Distinction
Public Sector Management & Leadership, GPA 4.0
The Public Sector Management and Leadership option within CSUN's MPA program develops and enhances management skills, enabling graduates to function more effectively within all types of public organizations. This option emphasizes both the quantitative aspects of management (i.e., decisions based on analytical data) and the human dynamics of leadership.
2016-2018
San Jose State University
Master Degree (MARA)
Archives & Records Administration
School of Information
MARA graduates learn to use sophisticated technologies to organize, preserve, and provide access to a growing volume of digital and analog assets. Graduates of the SJSU School of Information's MARA program will be among the few information professionals specifically trained to manage the irreplaceable yet highly vulnerable digital materials now produced by corporate, government, and nonprofit institutions.
Certificates
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Black Belt
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Green Belt
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Yellow Belt
Awards
Oct 22, 2021
Recipient of the Bronze Eagle
Awarded for the e-Personnel and Records Management System from the Quality and Productivity Commission. Los Angeles County Registrar-Recorder/County Clerk and DHR were awarded the Bronze Eagle for digitizing e-Personnel records, which led to a modern record management system, cost and paper savings, and an improved employee experience.
2010
Toastmaster of the Year 2009-2010
With the support of the Department and the Toastmasters Organization, established the RRCC's first Toastmasters Club in the summer of 2009. The RRCC Toastmasters Club was tremendously successful and competed against other County departments and within the local region.
Publications
2019
ECM Standards
3DPDF Consortium
20XX
International Organization for Standardization (ISO)
Blockchain and Trusted Systems
Authored specifications for the development and implementation of trusted recordkeeping systems through the American National Standards Institute (ANSI) and International Standards Organization (ISO)
Trustworthy Content/Records Management Environments
Best Practices (ISO/TR 22957:2022(E)) - DRAFT
Currently a contributing author for standards related to trustworthy electronic records management platforms, processes, software, hardware, and storage. It also explores human and institutional processes and behavior, training, and efforts needed to establish a trustworthy repository for data and records environment.
Dr. Henrik Minassians
"Mr. Edward Sumcad is a diligent county employee and a true public servant. He always maintains his professional conduct and tirelessly works in order to advance public service... This monumental task requires careful design, patience and ability to maintain cross collaboration among various county agencies and partners. I don't know anyone more qualified in doing this job. Mr. Sumcad is a true asset for any public organization."
Jeffrey Watanabe
"It's been a pleasure to work alongside such an extremely self motivated individual. His commitment to provide the highest level of service to those he works with and serves daily is something to be admired and duplicated.”
Anna Maloney
“There is something we can all take from Edward Sumcad’s approach to information management: fearlessness, humor, dedication, and an unassuageable desire to leave things better than when we find them.”
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